| Palm OS Physician Directories
Contents
System requirements
You must have a Palm OS 3.5 or higher. You will need at least 296 K of free memory to install the program, and you must be running HotSync. You will need an internet connection available when downloading, and whenever you update your directory.
| Application and Images Sizes |
| To install the Physician Directory, you will need to have enough free space on your PDA for the main application and database. The photos, which are optional, will take up additional space depending on the PDA model and whether you want them in color or black-and-white. |
| Main Application and Database |
296 KBytes (required) |
|
Photos |
| PDA Model |
Black and White |
Color |
Palm Tungsten E, T2, T3, W, or C
Palm Zire 71 |
3,321 KBytes |
6,634 KBytes |
Palm Tungsten T
Palm Zire 21
Palm Zire
Any other model |
870 KBytes |
1,665 KBytes |
Installation
Go to the Install/Update page and follow the instructions there.
Running the Physician Directory
 Your program will be called "Jefferson" in your menu. Simply select the application from the menu.
Finding Physicians
There are four different ways to locate physicians: using the alphabet keys, searching on criteria, searching by keyword, and looking at your list of shortcuts.
Alphabet Keys
 The alphabet keys are located near the top of the screen. Each key contains two letters of the alphabet. Select the key for the starting letter of the last name of the physician you want to locate.
For example, if you are looking for William Granger, choose the “gh” button, which will give you a list of all the physicians whose last names start with either "G" or "H".
Search by Criteria
Press the menu button on your Palm, go to the Tools menu, and select Search. Tap the field you wish to search on before attempting to enter any criteria. You may search on multiple criteria, if you like. The program is not case-sensitive, so you may enter lower or upper case letters.
- Press Cancel at any time to take you out of this view
- Press Search to initiate your physician find
 For example, if you are looking for a doctor whose last name was similar to Smith, but you can't remember exactly what it was, enter "SM" into the last name field, and press Search.
Or, perhaps you are looking for a physician with the first name of Sue but you can't remember the last name. Enter "sue" into the first name field, and press Search.
Or, perhaps you are attempting to locate a cardiologist. Select "Cardiology" from the list of available specialties, and press Search.
Search by Keyword
 Press the menu button on your Palm, go to the Tools menu, and select Keyword Search. This will enable you to search by a keyword or phrase. You may enter a partial keyword or phrase, as well, although entering multiple keywords that do not appear sequentially within the data will result in no physicians being located.
- Press Cancel at any time to take you out of this view
- Press Search to initiate your physician find
For example, entering "f.a.a.c.p." will show you a list of all physicians who list "F.A.A.C.P." in their records, but it will not show anyone who has their data listed without the periods and has "FAACP".
Or, entering "gyn onc" will show you a list of all physicians who have listed "gyn onc" as a specialty, but it will not show anyone who has listed their specialty as "Gynecologic Oncology".
Shortcuts
Select the Shortcuts button at the end of the alphabet keys. This will bring up your list of previously selected shortcuts (see Shortcuts for more information)
Viewing Physician Data
After you have located the physician you want (see Finding Physicians for more information), click on the physician’s name to bring up his or her data. The physician’s name, specialty, phone number, and picture will be displayed, as available (picture will not display if you have turned off that option).
 Additional Data
In order to view additional information, click more (under the photo). This will enable you to see such information as address, additional phone numbers, certifications, and notes that you have taken (see Notes for more information)
While viewing additional information, click the right and left arrow buttons to move from screen to screen within that physician’s data.
When you no longer wish to view the additional information, select less
 Scrolling through Multiple Physicians
While the physician window is still open, you may still click on another physician name in the main window in order to scroll through a listing of doctors. Or, you may use either the rocker button/up & down arrows or your scroll button on your Palm to scroll.
Closing the Physician Window
When you are finished viewing data for physicians, you may close the window by clicking on the X.
Notes
You have the ability to add and edit notes about particular physicians, so you can keep track of any additional information not already listed.
 Open the profile of the physician to whom you wish to add notes (see Viewing Physician Data for more information)- Click on more
- Using the arrow keys, scroll through the additional data until you reach the notes display
- Click on the area where the notes display, and then add your note
- Choose Save Changes when done or select Cancel to leave this view
Changing the Physician Profile View
 You may customize the default profile view by deciding how much information displays for each physician when a name is selected and whether or not to show photos.
Normal View by Default
When this view is selected, the base amount of data will be displayed, exactly as outlined in .
- Press the Menu button on your Palm
- Go to the Tools menu
- Select Profile View Options from the Tools menu
- Highlight Normal View by Default under "Select Default Profile View"
- Click Save View Options
More Info View by Default
When this choice is turned on, physician profiles will display automatically as if you had just selected the more button. You may still use the less button to hide the information, as usual.
- Press the Menu button on your Palm
- Go to the Tools menu
- Select Profile View Options from the Tools menu
- Highlight More Info View by Default under "Select Default Profile View"
- Click Save View Options
Notes View by Default
When this choice is turned on, physician profiles will display automatically as if you had just selected the more button and then scrolled through using the arrow keys to reach the physician notes. You may still use the less button to hide the information, as usual.
 Press the Menu button on your Palm- Go to the Tools menu
- Select Profile View Options from the Tools menu
- Highlight Notes View by Default under "Select Default Profile View"
- Click Save View Options
You may choose whether or to not view photos while looking at physician profiles. Selecting this option may result in faster load time for some Palms.
In order to turn off physician photos:
- Press the Menu button on your Palm
- Go to the Tools menu
- Select Profile View Options from the Tools menu
- Highlight Don't Show Photos under "Select a Profile Photo Option"
- Click Save View Options
In order to view physician photos:
- Press the Menu button on your Palm
- Go to the Tools menu
- Select Profile View Options from the Tools menu
- Highlight Show Photos under "Select a Profile Photo Option"
- Click Save View Options
Shortcuts
Shortcuts are a quick way to return to frequently-viewed physicians. You may access your shortcuts by clicking on the Shortcuts button at the top of the screen.
 Adding a Physician to your Shortcuts
While you have either the physician’s data screen showing or you've highlighted a physician from the list, press the Menu button on your Palm. Under the Tools menu, select Add to Shortcuts. When asked to confirm, select Yes.
Removing a Physician from your Shortcuts
While you have either the physician’s data screen showing or you've highlighted a physician from the list, press the Menu button on your Palm. Under the Tools menu, select Remove from Shortcuts. When asked to confirm, select Yes.
Updating
It is recommended that you update your Palm directory at least once a month in order to have the most up-to-date information available. In order to update, you will need to download the directory again. Go to the Install/Update page and follow the instructions.
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